Tips about Epcot, Planning and Sun & Heat Tips

I just read your article on planning for a large group. In October 2002, I brought my entire family (parents, sisters and their families) of 15 to WDW. In order to include everyone in the decision-making process, my family (the fanatics) prepared questionnaires that were sent to each family member, regardless of age (we ranged 9-80). The first questionnaire was broad and had different categories of likes and dislikes (parades, fireworks, swimming, parks, sleeping late, buffets vs. sit down vs. fast food, etc.) to determine what each person wanted to do. The second then gave each person three choices of what to do each day, morning, afternoon, and night -- one of which was ALWAYS "be on your own." We all stayed at the same hotel (Polynesian) and came and went according to what we had chosen. All 15 of us were only required to be together for three meals during the five days we were there. The groups constantly changed, and a fabulous time was had by all! We definitely recommend polling your traveling companions so everyone feels involved. - Margie Smith

Scotchgard those canvas sneakers before you leave home for WDW! Apply several coats, and allow plenty of drying time between applications. Dry feet make those sudden Florida downpours a whole lot more bearable! - Mary Mitchell

I'm organizing a Disney World family reunion for 13 people, ranging in age from 5 up to 79. We all have various Disney experiences from total rookie to very experienced. Needless to say, it's been interesting. My tip is how to get everyone informed of important data needed every day of the stay. I used the template in Word for business cards and made up paper cards with the following information:

1. Their name (so they can easily identify their packet)
2. Everyone's cell phone numbers (we'll use these for communication since we'll be spliting up every day)
3. The resort phone number and a place to put the room number on it once we know it
4. For the five year old, I made a card that said "Hi, my name is Jane Doe and I'm traveling with my mother Mary Doe. I just turned five years old" - I did this on the advice from a Cast Member who said that lots of kids who get lost clam up and even forget their own name, let alone their parent's name. Also, all the reservations are in my name so even doing a search on the five year old's last name wouldn't turn up anything.
5. For the adults, everyone will have a card listing what the five year old is wearing that day - I did this on the advice of the same Cast Member who said that's the first thing they ask lost parents - what their child is wearing. Most can't remember.

I put all this information into inexpensive holders (the kind you use for sports cards works well and costs about 25 cents each). Everyone can easily slip their admission ticket, room key (the five year old will not have one), driver's license, and a credit card into the holder too. This way, all daily information and ID are in one handy packet. - Sheri Niklewski

ALL PARKS - I purchased "The Unofficial Guide to WDW" book before our trip. I tore out the pages in the back of the book (the ones that suggest which attractions to see and in which order -- a very valuable tool) and laminated them. I then punched a hole in a corner of each page. As we set off for a certain park for the day, I would attach that set of pages with a binder ring to my fanny pack. I then had a quick reference guide for all the attractions and restaurants in that park. It was outside my fanny pack so I could look at it quickly without having to open my fanny pack each time. It was laminated so if it rained, the pages were not ruined, and they could withstand a lot of abuse. I took along a Sharpie marker and marked off each attraction as we visited it so I could see at a glance where we'd been and where we were supposed to go next. It worked out very well for our trip. - Lisa Kent

We took in small snack-sized bags of Gatorade to put in our water bottles for the really hot days. The park charges a lot for Gatorade -- almost as much as the canister itself costs -- and you can just tear a tiny bit of the bag off and pour it right in. We also carried our water bottles with our own water bottle holders. Family Fun Magazine shows you how to make your own. We made some for our Girl Scout troop that were similar: Use two to three feet of webbing, which you can get at a fabric store, or get those cheaper dog leashes from a dollar store. Cut to your desired length, fold each end around a rubber O-ring (found in plumbing areas of hardware stores) and sew the ends to form your water bottle holder. You simply slip the O-ring over the mouth of the bottle and you have a hands-free bottle of water that you can refill and use to keep yourself hydrated. - Clemley

If you plan on visiting WDW during the winter months, buy several pairs of those "magic" stretch gloves before you leave for your trip. If a cold front comes through during your visit and you need gloves, you'll be happy you bought them before you left home. The parks sells them for $6.00 a pair. Quite a difference in price than what your local Wal-Mart sells them for. - Noreen Rachuba

From time to time people want to know the location of the closest church to WDW. Now you can search: http://masstimes.org. You can search for services in any state and town. They even have city maps, too. I thought this might be helpful to anyone wanting to go to services while on vacation. Tina

ALL PARKS - On our last trip to Disney we brought our own 2 way radios. This came in extremely handy and we were able to separate and change plans as we needed. We had to share the frequency with quite a few other people, but if you don't mind waiting your turn, it really is a convenient way to communicate if you decide to split up. - Sharmon Simonetti

ALL PARKS - Assign a meeting place IN THE SHADE! Meeting by the fountain at Epcot is great except it can be brutal in the afternoon sun. Better to meet at one of the Innovations cafes where you can stay cool and relax if your party is late. - D. Hamilton

We have been going to WDW since our children were toddlers. Now they are all teenagers (and beyond), but this tip is still good. We have them bring plastic beverage holders that can clip onto a fanny belt. They start out with water, but if we ate a meal in the park, frequently there would still be some beverage left from the meal. The kids would fill the bottle with the leftover drink and take it with them. This has worked well over the years. - Anne Cioffi

We just returned from our trip to Disney World. The night we went to Fantasmic I knew we would be sitting for a while waiting for the show to begin. The best investment I made was buying one of those soft folding stadium seats. I carried it with me like a purse. Even used the side mesh pocket to carry drinks to our seats. We waited for over an hour and a half for the show to begin but I didn't mind - I was very comfortable with my seat padding and back support! - Marilyn Lewis

Be flexible with making your ADR dining arrangements. If the table you want is unavailable try different combinations -- 2 tables of 2 instead of one table of four; a 3-2 split rather than a table of 5, etc. Splitting up your group for just an hour or so may be the way to go, given that you're spending all day and all night together for several days on end. Splitting up may also allow you to gain more flexibility in changing ADR reservations without penalty if, after several days in the parks, someone in your party says "I don't need to see any more characters, I'll stay at the hotel, sleep late and meet you later, go and enjoy!" - Phylis

ALL PARKS - There is another show at WDW that most people miss; sit down and watch the other guests. You will never see so diverse an amount of tennis shoes, fashion statements or age groups. - CMarlan

A few years ago despite taking precautions, water, hat, spraying, I began to feel dizzy after standing in the sun waiting for and watching the afternoon parade. I went into the Emporium and sat down on the bottom of a clothing rack while my son ran to get my husband. A cast member came over and asked me if I felt okay. When I told him I thought I might faint he walked me over to the first aid station and stayed until a nurse took over. I was able to lie down until my body temperature regulated. I was given drinks and the nurse kept checking on me while I rested. She couldn't do enough for me and gave me some extra precautions to take so it would not happen again. The rest of the trip was fine but now I try to stay in the shade and I drink tons of water.WDW cast members are the best! - Susan Albert

There is a product by Banana Boat, called Hair and Scalp Protector SPF 15, that is a spray for your hair. It is light and not greasy at all. It keeps your scalp from burning, and also helps your hair color not fade. - Lynn LaMunyon